Database Administrator

Job Post Information* : Posted Date 6 days ago(2/20/2024 6:58 AM)
Req #
Business Unit : Name
Adelphi Communications



Internally referred to as Database Coordinator


We are seeking a diligent and highly organised Database Coordinator, based full time at our global head office in Cheshire, to play a key role supporting our client teams by creating and coordinating record keeping using Datavision, the global publication planning and reporting software tool, and other client management tools, including Veeva.


Adelphi Communications is a leading global agency providing comprehensive and innovative medical communication solutions to the healthcare industry. Our ethos − TOGETHER WE CAN − speaks to the importance we place on the relationships we build with our valued clients, with other key experts in science and medicine, and within our own staff teams.

Our business efforts focus on five principal disciplines:


through which we channel our passion for simply and effectively commanding and communicating highly complex concepts across an impressive range of therapeutic areas. This gives us a compelling approach to developing creative and inspiring solutions to the complex strategic challenges facing our clients.

With a vibrant and sociable team environment, intensive on-the-job coaching and a programme of targeted training, supplemented by an excellent benefits package, Adelphi Communications provides the right setting for professionals who want to make a difference.


  • Use client publication management tools (Datavision and/or Veeva/Zinc) to send documents for internal and external review
  • Provide high-quality support to account teams by maintaining publication management tools
  • Create and keep accurate data records
  • Generate regular tracking reports for internal and external account teams
  • Monitor due dates to identify approaching deadlines and liaise with account teams to follow up appropriately
  • Proactively work with account teams to ensure databases are up to date and reviews completed on schedule
  • Ensure all necessary documentation is obtained from authors in a well-organised and timely manner
  • Maintain medical journal and medical congress information spreadsheets for regular discussion
  • Ensure account teams are kept up to date with the latest publications management system features and requirements


  • Excellent written, numerical, verbal and interpersonal skills
  • Ability to follow processes and make suggestions for improvements where appropriate
  • Well organised
  • Close attention to detail
  • Capable of working independently and as part of a team
  • Ability to work in a structured, methodical way
  • Ideally, experience using Datavision, Veeva Vault or PubStrat
  • Comfortable working with large amounts of data processing and editing on a day-to-day basis
  • Knowledge of publication-related auditory requirements, standards, compliance and governance is preferable but not essential
  • Experience within a medical publications business a distinct advantage, but not essential
  • Ability to follow processes and make suggestions for improvements where appropriate
  • Foundational knowledge of GDPR

Degree-level qualification

Formal Datavision accreditation or certification (or strong working experience) (desirable)

nterested in applying? Please submit your CV together with a covering letter


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed